When is the best time to implement change? Is there ever a best time?
PS Financials are often asked this question, but there’s no right or wrong time to switch systems.
However, as a result of our experience, we are able to make recommendations for schools and academies.
It is commonly believed that academies change financial systems to coincide with the new financial year.
This is not entirely true, and it is not necessarily the best time to make a change.
We are seeing a growth in new implementations between February and April as academies take advantage of the numerous benefits that coincide with converting mid-year; such as:
Perhaps the biggest advantage of converting mid-year is the availability of staff throughout the process, for example, if your IT or finance team is unavailable for the implementation – usually the case during the holiday season – the entire project might be delayed until their return.
With this in mind, and considering that the final months of the calendar year are dedicated to posting academy annual returns, February through to April is typically the time when staff availability is at its peak.
Changing financial system during this time streamlines and maximises the internal resources available. Furthermore, staff will gain familiarity with a new system during this period at a faster rate.
The year-end is a stressful period for finance teams.
By implementing mid-year, you will remove the additional burden that comes with a system conversion during this busy time.
No overlap with year-end audit
Another advantage of converting mid-year is that it removes any crossover between system implementation and ‘audit season’, allowing your finance team to focus on tending to auditor requests.
Improve year end sooner rather than later
Perhaps the most obvious advantage of early implementation is that you can use your new PSF system to significantly improve your year-end process.
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