With the Department for Education announcing that teacher numbers are at their lowest since 2013, HR functions in Academies and Multi Academy Trusts (MATs) will now play an increasingly important role in institutions, especially where staff recruitment is concerned.
Currently, teacher shortages are partially a result of new graduates choosing alternative industries. An increasing number of teachers are teaching subjects that they do not have a degree in, resulting in offers of better pay and rewards for certain specialities. Alongside these challenges, individual staff management is becoming more complex. As such, schools must stay on top of vital HR elements such as payroll, holiday allowances, health and safety, maternity leave and more, ensuring all is tracked and recorded accurately and effectively.
Making the most of technology
With these sector-specific challenges, many organisations are realising the benefits of modern technology in the school office, particularly when it comes to reviewing staff performance, succession and recruitment planning. By utilising the kind of technology offered by PS Financials, for example, organisations can plan for employee turnover and have the processes in place to correctly deal with follow up activity, including an effective recruitment process. Recruitment and staff turnover is just one area of staff management in which technology can support a school; data management, too, is of the upmost importance for organisations today. When the new General Data Protection Regulations (GDPR) came into force earlier this year, the way schools handled data was suddenly under more scrutiny, leaving organisations to consider the best way to manage and protect their staff’s data.
In a sector that is susceptible to constant change and continuous regulation review, it is important that those handling HR are prepared to be flexible and open to the introduction of technology to ease certain processes. PS Financials’ HR and Payroll system, PS People, is designed for the Education sector, enabling Academies and Multi Academy Trusts (MATs) to expertly manage their best resource; their staff.
PS People is an integrated system which provides a complete overview of your staff. The functionality allows you to implement organisation-wide processes to control HR functions, whether you are one school or a Multi Academy Trust operating across multiple sites. The complete people management system simplifies processes whilst eliminating the need for multiple HR programmes and, most importantly, the duplication of data entry.
PS People in practice
One common factor when hiring in the Education sector is the extensive amount of vetting checks required. These checks are not only time consuming, but they can lead to short-term staff-shortages and restrict fast recruitment. PS People allows you to manage these checks online, speeding up the recruitment process by a significant amount. In addition, staff development, occupational sickness, maternity leave, accident reporting and recruitment are accessible through an online self-service portal, allowing staff to manage their own personal information. The system integrates with our core financial management software in real time, ensuring your data is accurate and consistent throughout; leaving you confident that all staff data is safe and secure, in line with the new GDPR laws.
As a glimpse into PS People in practice, Multi-Academy Trust, Learning Academy Partnership South West (LAPSW), chose our software to help them effectively manage their people and finances. The MAT serves eight schools across Torbay and Devon, and like many MATs, the team quickly recognised that operating key functions including finance, HR, payroll and data analysis for each individual school was impractical and inefficient. Read more about their story here.
To find out how PS Financials can help you improve your efficiencies and effectively manage your best resource, email firstname.lastname@example.org.